Privacy Policy

Introduction

Mentor AI is committed to protecting your privacy and handling your personal data with transparency, care, and integrity. This Privacy Policy explains how we collect, use, and protect your information when you interact with our website or services.

By using our website or engaging with our services, you agree to the terms outlined in this policy.

Who We Are

Mentor AI provides AI advisory, consultation, and implementation services for business leaders. Our focus is on delivering confidential, practical AI solutions tailored to each client.

What Information We Collect

We may collect and process the following types of information:

• Contact details such as your name, email address, and phone number

• Business information relevant to your enquiry or project

• Communications you send to us via email, forms, or other channels

• Website usage data such as pages visited, time spent on site, and general interaction data

We only collect information that is necessary to provide our services effectively.

How We Use Your Information

We use your information to:

• Respond to enquiries and provide requested services

• Communicate with you about your project or engagement

• Improve our website, services, and user experience

• Meet legal and regulatory obligations

We do not use your data for unrelated purposes.

Confidentiality and Sensitive Information

Confidentiality is central to the Mentor AI approach.

We treat all client information with strict discretion. Where required, we are happy to enter into a formal non disclosure agreement before discussing sensitive ideas or business details.

Your information is never shared or reused outside the scope of your engagement without your explicit consent.

Legal Basis for Processing

We process personal data under the following legal bases:

• Consent, where you have given clear permission

• Contract, where processing is necessary to deliver agreed services

• Legitimate interests, where it is necessary for the operation and improvement of our business

• Legal obligations, where required by law

Data Storage and Security

We take appropriate technical and organisational measures to protect your data from unauthorised access, loss, or misuse.

Depending on the nature of the engagement, data may be stored securely using trusted platforms and services. Where possible and appropriate, we also support local or private data handling approaches for clients requiring enhanced confidentiality.

Data Sharing

We do not sell, rent, or trade your personal data.

We may share information with trusted third-party service providers where necessary to deliver our services, such as hosting providers or analytics tools. These providers are required to handle your data securely and in compliance with applicable regulations.

Cookies and Website Tracking

Our website may use cookies and similar technologies to enhance user experience and analyse website performance.

You can control or disable cookies through your browser settings.

Your Rights

Under data protection law, you have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate information

• Request deletion of your data where appropriate

• Object to or restrict certain types of processing

• Request a copy of your data in a portable format

To exercise any of these rights, please contact us directly.

Data Retention

We retain personal data only for as long as necessary to fulfil the purpose for which it was collected, including legal, accounting, or reporting requirements.

Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those sites.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our services or legal requirements. The latest version will always be available on our website.

Contact

If you have any questions about this Privacy Policy or how your data is handled, please contact us directly.